Due to Covid-19 safety restrictions PhoenixTS will temporarily be unable to provide food to our students who attend class at our Training Center; however, our Break Areas are currently open where students will find a constant supply of Coffee, Tea and Water. Students may bring their own lunch and snacks to eat in our breakrooms or at their seat in the classroom or eat out at one of the many nearby restaurants.
Course Overview
This 2-day, instructor-led course covers the following topics:
- DoD organizational structure
- Action Officer roles and responsibilities
- Effective writing
- Packaging a document
- Staffing and preparing action packages
- Staff Action Control and Coordination Portal (SACCP)
- Effective briefing Have the skills needed to implement a portfolio management process
- Identify and use the appropriate tools, techniques and resources for effective portfolio management
Schedule
How to be an Action Officer Training
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Course Objectives
- Time Management
- Telephone Etiquette
- Email Netiquette
- Security Concerns
- Correspondence Guidelines with Internal and External Audiences
- Completing DISA Form 9
- Understanding and Aggressively Pursuing a Package’s Coordination Process
- Effective Writing
- Briefing Techniques
- Professional Speaking
Course Outline
Introduction & Overview
- DISA’s Mission
- Relationship charts
- List of Joint Staff, Service, and Combatant Command Counterparts
Ethics
- Employees’ Guide to the Standards of Conduct
Time Management
Telephone and E-mail Etiquette
Security Information
Procedures for Joint Staff & Office of Secretary of Defense Correspondence and Correspondence Suspense Requirements
- General
- References
- Policies
- Procedures for processing outgoing action documents
- Correspondence suspense requirements
- Extensions of suspense dates
- Clearing of suspense actions from the AIMS
Corporate Communication
- DISA Communication Standards Manual
Correspondence
- DISA letterhead
- Correspondence flow
- Correspondence samples
- Signature blocks
- Distribution list
- “References” guidance
- “Subparagraphing” guidance
- “Enclosures” guidance
- Rules for enclosures
- “Copy to” guidance
- Assembly of correspondence for signature
- Instructions on correspondence folders
- Top 10 most common mistakes
- Corrections most frequently made
Hints for Action Officers
- Useful phone numbers
- Frequently used DISA addresses
Forms of Address, Salutation, and Complimentary Close
- General
- The White House
- The Congress
- Executive departments
- Military departments
- Military personnel
- Miscellaneous addresses
Effective Writing
- Writing tips for DISA Action Officers
- Acronyms and abbreviations
- Punctuation
- Capitalization
- Numbers
- Compound words
- Compound Words-DISA preferences
- Troublesome words
- Editing symbols
Briefing Techniques
- Building a clear, concise presentation
- Building speaking confidence
- Personal platform image
- Presentation logistics/managing the Q&A
- Professionally speaking
- PowerPoint presentation
Due to Covid-19 safety restrictions PhoenixTS will temporarily be unable to provide food to our students who attend class at our Training Center; however, our Break Areas are currently open where students will find a constant supply of Coffee, Tea and Water. Students may bring their own lunch and snacks to eat in our breakrooms or at their seat in the classroom or eat out at one of the many nearby restaurants.
